Job Description for a ‘typical PA’

Although this is only a guide, we thought you might like to see some of the things we as PA’s do on a daily basis:-

  • Screening telephone calls 
  • Dealing with enquiries and requests handling where appropriate.
  • Dealing with incoming and outgoing email correspondence
  • Organising diaries and making appointments
  • Dealing with and responding to letters
  • Producing letters, reports and presentations
  • Arranging transport and travel
  • Devising and maintaining office systems
  • Data management 
  • Filing and paperwork
  • Organising, attending meetings and taking minutes
  • Keeping track of expenditure and reconciling costs
  • Project work and research 
  • Compiling and writing reports
  • Implementing new business procedures
  • Liaising with clients, suppliers and other staff
  • Dealing with confidential correspondence
  • Personal matters when required.

Skills Required

  • Multi-tasking

  • Up to date technology skills

  • Discretion

  • Enthusiasm and drive
  • Initiative

  • Professionalism

  • Reliability
  • Listening and communication

  • Organisation

  • Flexibility

This of course is not exhaustive, most PA’s have other skills as well, some are multi-lingual, others have skills in marketing and PR, whilst others may have worked in specific sectors.  Usually your PA will do whatever is needed to get the job done, efficiently, professionally and with a friendly smile.

Have a look at our website for some of the extra services we offer www.ampmpa.co.uk

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